Smarter Week

How to automate it

How to automate “count linen and amenities and place orders”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

45 min
typically, once a week
50%
of the time can be automated
Some setup
to set up

Fix 1 of 1

Process fix

Set linen and amenity par levels per floor and order from occupancy

Fixed par levels per floor closet, counted on a set day with a phone form, and ordering based on forecast occupancy replace full counts and emergency orders.

Typically saves about 35% of the time1 h to set up
  1. 1Set a par level for each linen and amenity item per floor closet.
  2. 2Count to par on a set day using a phone form or your inventory app.
  3. 3Order based on next week's forecast occupancy from the PMS.
  4. 4Track linen loss monthly and agree a fix with your laundry partner.

Tools: Microsoft Forms or Google Forms · Your inventory or purchasing app · Your hotel PMS (Oracle OPERA Cloud, Mews, Cloudbeds, Apaleo or similar)

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Hotel housekeeping / rooms operations lead

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Hotel housekeeping / rooms operations leads