Smarter Week

How to automate it

How to automate “chase contractor timesheets and fix pay issues”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

45 min
typically, once a week
75%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Collect contractor timesheets on mobile with automatic reminders and client approval

Mobile timesheets with reminder texts and one-click client approval replace chasing paper or emailed spreadsheets every week, and feed payroll and billing.

Typically saves about 60% of the time2 h to set up
  1. 1Turn on mobile time entry in your ATS or time tool (Bullhorn Time & Expense, or your payroll provider's time app).
  2. 2Set reminders to contractors on the last working day and to client approvers the next morning.
  3. 3Connect approved time to payroll and invoicing.
  4. 4Work only the missing and disputed timesheets.

Tools: Bullhorn Time & Expense · Your payroll provider's time app

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Agency / Staffing Recruiter

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Agency / Staffing Recruiters