Have you let candidates book their own interview slots from your applicant tracking system?

Greenhouse, Ashby, Lever and tools like GoodTime check every interviewer's calendar and send the candidate a link to pick a time that already works.

How to automate it

How to automate “schedule interviews across candidates and interview panels”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today.

45 min

typically, every day

80%

of the time can be automated

Easy

to set up

Fix 1 of 2

Software featureBest fix

Let candidates pick interview slots that already fit the panel

ATS scheduling tools check interviewers' calendars and send candidates a self-scheduling link, so panels book without email ping-pong.

Typically saves about 70% of the time1 h to set up

1Connect interviewer calendars to your ATS (Greenhouse, Ashby, Lever) or a scheduler like GoodTime or ModernLoop.
2Set up interview plans with the length and interviewer pool for each stage.
3Send candidates a self-schedule link from the ATS.
4Turn on automatic reschedule links and reminders.

Tools: Greenhouse scheduling · Ashby scheduling · Lever · GoodTime · ModernLoop · Calendly

Fix 2 of 2

Software feature

Send a booking link instead of trading emails

Outlook Bookings, Google Calendar appointment schedules or Calendly let people pick a time that already works.

Typically saves about 80% of the time15 min to set up

1Turn on the booking page built into your calendar (Outlook Bookings or Google appointment schedules), or use Calendly.
2Set your working hours and buffers.
3Paste the link in your signature and in replies that ask "when works?".

Tools: Microsoft Bookings · Google Calendar appointment schedules · Calendly

Quick wins

Have you tried…

Have you let candidates book their own interview slots from your applicant tracking system?: Greenhouse, Ashby, Lever and tools like GoodTime check every interviewer's calendar and send the candidate a link to pick a time that already works.

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