Have you used an AI notetaker in interviews, with the candidate's consent?

Tools like Metaview or BrightHire write interview notes mapped to your scorecard so you can listen instead of typing. You still do the scoring.

Does your ATS remind interviewers to submit feedback automatically?

Most applicant tracking systems can nudge interviewers by email or Slack after an interview, so you stop chasing scorecards yourself.

How to automate it

How to automate “chase interviewers for scorecards and feedback”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

20 min

typically, every day

55%

of the time can be automated

Easy

to set up

Fix 1 of 2

AutomationBest fix

Let the ATS chase interviewers for feedback

Automatic reminders in email or Slack, plus a team rule of feedback within 24 hours, remove most of the chasing.

Typically saves about 60% of the time30 min to set up

1Turn on scorecard reminders in your ATS and connect it to Slack or Teams.
2Set the first reminder for 2 hours after the interview and a second at 24 hours.
3Agree with hiring managers: no debrief until all scorecards are in.
4Share a monthly list of on-time feedback by interviewer.

Tools: Greenhouse · Ashby · Lever · Slack or Teams integration

Fix 2 of 2

Use an interview notetaker, with consent, and fill the scorecard from the transcript

Interview notetakers like Metaview, BrightHire or your ATS's built-in notetaker write notes mapped to your scorecard. Tell candidates and get consent; the interviewer still scores.

Typically saves about 50% of the time20 min to set up

1Check your company and local rules on recording, and add a consent line to interview invites.
2Turn on Metaview, BrightHire, the Ashby or Greenhouse notetaker, or Teams or Zoom transcription.
3After the call, use the prompt below to map evidence to the scorecard.
4Write your own rating; do not let the tool recommend hire or no-hire.

Prompt to copy

Here is our scorecard for [ROLE]:
[PASTE CRITERIA]

From the interview transcript below, list for each criterion the specific things the candidate said that are evidence for or against it, with short quotes. Do not give a rating or a hire recommendation. Do not comment on accent, age, appearance or anything not related to the criteria.

Transcript:
[PASTE]

Tools: Metaview · BrightHire · Ashby or Greenhouse notetaker · Teams or Zoom transcription · ChatGPT, Claude, Gemini or Microsoft Copilot (company-approved account)

Quick wins

Have you tried…

Have you used an AI notetaker in interviews, with the candidate's consent?: Tools like Metaview or BrightHire write interview notes mapped to your scorecard so you can listen instead of typing. You still do the scoring.
Does your ATS remind interviewers to submit feedback automatically?: Most applicant tracking systems can nudge interviewers by email or Slack after an interview, so you stop chasing scorecards yourself.

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