Smarter Week

How to automate it

How to automate “take job orders from clients and write the job ad”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

30 min
typically, a few times a week
50%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Turn the intake call into the job order and ad with AI

Record the intake call with the hiring manager (with consent), and AI drafts the job order fields, a job ad and screening questions. You confirm pay, must-haves and anything sensitive.

Typically saves about 45% of the time5 min to set up
  1. 1Record or take notes on the intake call (Teams, Zoom or your ATS notetaker).
  2. 2Run the prompt below on the transcript.
  3. 3Check the must-haves and pay with the client in writing.
  4. 4Paste the job order into your ATS and post the ad.
Prompt to copy
From this intake call with [CLIENT] for a [ROLE], draft: 1) job order fields: title, location and remote policy, pay range, hours, start date, must-have and nice-to-have skills, interview steps, 2) a job ad under 300 words with the pay range, 3) five screening questions. Remove any requirement that is not job-related or could discriminate, and list it separately for me to raise with the client. Mark anything unclear as [CHECK].

[PASTE TRANSCRIPT]

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot · Your ATS AI

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Agency / Staffing Recruiter

HourLeak · the 8-minute work audit

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Other common tasks for Agency / Staffing Recruiters