Smarter Week

How to automate it

How to automate “collect crew timecards and enter them”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

25 min
typically, every day
70%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Clock in and out on the phone so timesheets build themselves

A phone time clock tied to jobs (in your field app or tools like ClockShark, busybusy or Workyard) records hours, job codes and mileage. Supervisors approve instead of retyping paper cards.

Typically saves about 70% of the time1 h to set up
  1. 1Check whether your field or site app already has a time clock; if not, pick one that exports to your payroll.
  2. 2Set up job and cost codes once.
  3. 3Crew clock in and out on their phones (or a shared tablet on site).
  4. 4Supervisor reviews and approves each week; it exports straight to payroll.

Tools: ServiceTitan, Jobber, Housecall Pro, FieldEdge, Workiz or simPRO · ClockShark, busybusy or Workyard · Procore Timesheets

Quick wins

Have you tried…

Does your crew clock in on their phones instead of paper timecards?
A phone time clock records hours against each job and sends them to payroll. The supervisor just checks and approves.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Site superintendent / foremanConstruction office admin / project coordinator

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

Take the free check Scan my team, $49

Answers are anonymous. Leaders only see team totals.

Other common tasks for Site superintendents / foremen