Smarter Week

How to automate it

How to automate “coordinate subcontractors, deliveries and inspections”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

45 min
typically, every day
30%
of the time can be automated
Some setup
to set up

Fix 1 of 1

Process fix

Share a three-week lookahead and hold one short daily huddle

One shared lookahead schedule and a 10-minute morning huddle with the subs replaces dozens of separate calls and texts about who is where and when.

Typically saves about 25% of the time1 h to set up
  1. 1Keep a three-week lookahead in your scheduling or site app, or one shared sheet.
  2. 2Share the link with every sub foreman.
  3. 3Hold a 10-minute huddle at the same time each morning: today, tomorrow, blockers, deliveries.
  4. 4Update the lookahead once a week and send the link, not a PDF.

Tools: Procore, Autodesk Build, Fieldwire, Buildertrend or Raken · Microsoft Project, Primavera P6 or a shared sheet

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Construction project managerSite superintendent / foreman

HourLeak · the 8-minute work audit

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Other common tasks for Construction project managers