Smarter Week

How to automate it

How to automate “make training, how-to or marketing videos”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

180 min
typically, once a month
60%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Turn a script or procedure into a finished video with AI

AI writes the script from your notes, then a video tool turns it into a clip with a natural voiceover or presenter, in any language. A 2-minute training video goes from days to an afternoon.

Typically saves about 60% of the time30 min to set up
  1. 1Paste your procedure, slides or notes into an AI assistant with the prompt below to get a short script.
  2. 2Pick a tool: a presenter video (HeyGen, Synthesia), a voiceover over your own screens or photos (ElevenLabs, Descript), or generated scenes (Gemini Omni in Google Vids, which is free with a Google account).
  3. 3Keep it under 3 minutes, add captions, and check every fact, name and number on screen.
  4. 4Label AI voices and presenters, and never clone a real person’s voice or face without their written permission.
Prompt to copy
Turn the material below into a script for a [LENGTH, e.g. 2-minute] [TRAINING / HOW-TO / PRODUCT] video for [AUDIENCE]. Use short spoken sentences, one idea per scene. Give me a table with: scene number, what’s on screen, and the voiceover line. End with a one-line recap. Don’t add anything that isn’t in my material.

[PASTE PROCEDURE, SLIDES OR NOTES]

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot for the script · HeyGen or Synthesia · ElevenLabs or Descript · Gemini Omni in Google Vids

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Marketing Manager / GeneralistContent / Social MediaBrand / Graphic DesignOperations managerHR generalistLearning & development specialistOffice manager

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Other common tasks for Marketing Managers / Generalists