Smarter Week

How to automate it

How to automate “enter supplier invoices and check prices”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

30 min
typically, a few times a week
70%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Snap supplier invoices and let the app enter them

Invoice scanning tools read the photo, enter every line, update recipe costs and flag price rises. You take a picture instead of typing.

Typically saves about 65% of the time1 h to set up
  1. 1Check whether your back office has invoice scanning (Toast xtraCHEF, Restaurant365, MarketMan, Craftable).
  2. 2Photograph each invoice on delivery, or have suppliers email them to the app.
  3. 3Review flagged price changes.
  4. 4Let it sync to your accounting system.

Tools: Toast xtraCHEF · Restaurant365 · MarketMan · Craftable

Quick wins

Have you tried…

Do you take a photo of supplier invoices instead of typing them in?
Tools like xtraCHEF, Restaurant365 or MarketMan read the invoice photo, enter every line and warn you when prices go up.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Restaurant / kitchen managerChef / kitchen lead

HourLeak · the 8-minute work audit

How many hours does this cost you?

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Other common tasks for Restaurant / kitchen managers