Smarter Week

How to automate it

How to automate “write UI copy, error messages and empty states”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

30 min
typically, a few times a week
60%
of the time can be automated
Easy
to set up

Fix 1 of 1

AI

Generate UI copy options with AI using your voice guide

AI quickly drafts several options for buttons, errors and empty states in your product's voice. You pick and polish rather than start from nothing.

Typically saves about 45% of the time10 min to set up
  1. 1Save your voice and terminology guide in a Claude Project, ChatGPT Project or Gem.
  2. 2Paste the screen context with the prompt below.
  3. 3Pick the best option and check it fits the space in the design.
Prompt to copy
Write UI copy for [SCREEN OR COMPONENT]. Context: the user is trying to [GOAL] and [SITUATION, e.g. the upload failed because the file is too large]. Follow our voice guide: [PASTE OR DESCRIBE]. Give three options for each of: [HEADING, BODY, BUTTON LABEL]. Keep buttons under [3] words and body under [20] words. Say what happened and what to do next. No blame, no jargon.

Tools: ChatGPT, Claude, Gemini or Microsoft Copilot · Claude Projects, ChatGPT Projects or Gemini Gems

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

UX / UI designer

HourLeak · the 8-minute work audit

How many hours does this cost you?

The free 8-minute check works out where your week goes and gives you your top fixes. The team scan does the same for everyone and adds it up, so you know which leaks to fix first.

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Other common tasks for UX / UI designers