Does your project tool ask owners for status updates automatically, so you don't have to chase?

Asana, Jira, Linear and Monday can remind owners to post a status on a schedule and use AI to summarize them. You read one summary and only follow up on what is late.

How to automate it

How to automate “chase teams for project updates”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today.

20 min

typically, every day

55%

of the time can be automated

Some setup

to set up

Fix 1 of 2

AutomationBest fix

Make the project tool chase updates and summarize them for you

Asana, Jira, Linear, Monday and ClickUp can ask owners for a status on a schedule and use built-in AI to summarize progress, so you stop chasing people one by one.

Typically saves about 50% of the time2 h to set up

1Make sure each project lives in one tool with a named owner and a due date.
2Turn on scheduled status updates or reminders for owners (Asana status updates, Linear project updates, Jira automation, Monday automations).
3Use the tool's AI (Asana AI, Atlassian Rovo, Linear, Monday AI, ClickUp Brain) to summarize status across projects every Friday.
4Read the summary and only follow up on items that are red or missing.

Tools: Asana · Jira with Atlassian Rovo · Linear · Monday.com · ClickUp

Fix 2 of 2

Process fix

Replace the status meeting with a written update

Everyone posts three lines in a shared thread before a set time; you only meet when something is blocked.

Typically saves about 60% of the time15 min to set up

1Agree a format: done, next, blocked.
2Create a channel or a thread that repeats every week.
3Ask everyone to post by a set time; the lead reads them and replies to the blockers.
4Keep a shorter meeting only for the blockers, or cancel it outright.

Tools: Slack, Teams or email

Quick wins

Have you tried…

Does your project tool ask owners for status updates automatically, so you don't have to chase?: Asana, Jira, Linear and Monday can remind owners to post a status on a schedule and use AI to summarize them. You read one summary and only follow up on what is late.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

General Manager / VP Department head / Director People manager / Team lead Chief of Staff

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