Have you asked AI to compare two exports and list what does not match?

Upload the ledger detail and the bank or sub-ledger file, and an approved AI tool lists unmatched items and likely reasons like timing or duplicates.

How to automate it

How to automate “review and sign off the team's entries and reconciliations”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today and, for AI fixes, a prompt to copy.

45 min

typically, a few times a week

35%

of the time can be automated

Some setup

to set up

Fix 1 of 2

Software featureBest fix

Run the close from a shared checklist with owners and due dates

A close checklist shows who owns each step, what is late and what is ready for review, so the controller stops asking.

Typically saves about 25% of the time2 h to set up

1Write every close task with an owner, a reviewer and a due day (e.g. Day 3).
2Put it in FloQast, Numeric or BlackLine, or a shared Planner, Asana or Smartsheet template.
3Attach the support to each task so review and audit use the same place.
4After each close, note what slipped and fix one thing next month.

Tools: FloQast · Numeric · BlackLine · Microsoft Planner, Asana or Smartsheet

Fix 2 of 2

Have AI compare two exports and list what does not match

Upload the ledger detail and the bank or sub-ledger export; AI lists unmatched items and likely reasons such as timing, duplicates or transposed digits.

Typically saves about 40% of the time10 min to set up

1Export both sides to CSV or Excel. Use only your company-approved AI account.
2Upload both files to ChatGPT, Claude or Copilot in Excel with the prompt below.
3Ask it to show the formula or matching logic it used.
4Check each proposed match yourself before booking any adjustment.

Prompt to copy

File A is our [GL ACCOUNT] detail for [PERIOD]. File B is the [BANK STATEMENT / SUB-LEDGER]. Match items between them by amount and date (within [N] days) and reference where possible. Return: 1) matched pairs, 2) items only in A, 3) items only in B, 4) likely explanations for each unmatched item (timing, duplicate, transposed digits, split payment). Show the total difference and confirm it equals [EXPECTED DIFFERENCE].

Tools: ChatGPT or Claude with file upload · Copilot in Excel

Quick wins

Have you tried…

Have you asked AI to compare two exports and list what does not match?: Upload the ledger detail and the bank or sub-ledger file, and an approved AI tool lists unmatched items and likely reasons like timing or duplicates.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Controller / accounting manager CFO / finance manager

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