Does your HR system feed payroll directly, so you never re-key new hires or pay changes?

When HR and payroll are connected (or the same system, like Rippling, Gusto or ADP), changes made in HR show up in payroll automatically.

How to automate it

How to automate “check payroll tax filings and benefit deductions”

Here are 2 ways to spend less time on this, best first. Each comes with steps you can follow today.

90 min

typically, once a month

40%

of the time can be automated

Some setup

to set up

Fix 1 of 2

Process fixBest fix

Run a pre-payroll variance check every cycle

Comparing this run to last run and flagging big changes catches errors before money goes out, instead of fixing them afterwards.

Typically saves about 30% of the time1 h to set up

1Run the payroll register for this cycle and last cycle.
2Flag anyone whose net pay changed by more than 10%, plus new and terminated employees.
3Confirm each flag against an approved change.
4Check tax and benefit deduction totals against the prior month before filing.

Tools: Your payroll system's reports · Excel or Google Sheets

Fix 2 of 2

Software feature

Make the HR system feed payroll so nothing is keyed twice

When HR and payroll are one system or properly integrated, new hires, pay changes and deductions arrive in payroll without retyping.

Typically saves about 45% of the time4 h to set up

1List every change you re-key each payroll (new hires, raises, terminations, benefit deductions).
2Check whether your HR and payroll tools integrate natively (Rippling, Gusto, ADP Workforce Now, Paychex Flex, Paylocity, BambooHR with its payroll).
3Turn on the integration and agree HR as the source of truth.
4Run a pre-payroll change report each cycle to confirm what came across.

Tools: Rippling · Gusto · ADP Workforce Now · Paychex Flex · Paylocity · BambooHR

Quick wins

Have you tried…

Does your HR system feed payroll directly, so you never re-key new hires or pay changes?: When HR and payroll are connected (or the same system, like Rippling, Gusto or ADP), changes made in HR show up in payroll automatically.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Payroll specialist

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