Smarter Week

How to automate it

How to automate “order office supplies and keep things stocked”

Here is the best way to spend less time on this, best first. Each comes with steps you can follow today.

30 min
typically, once a week
65%
of the time can be automated
Easy
to set up

Fix 1 of 1

Software feature

Set recurring orders and a simple request form for supplies

Recurring deliveries for the basics and a single request form for everything else replace walk-around stock checks and ad-hoc orders.

Typically saves about 60% of the time45 min to set up
  1. 1List what you order every month and roughly how much.
  2. 2Set up recurring orders (Amazon Business, Staples Business, your local supplier).
  3. 3Create a request form for anything else and review it once a week.
  4. 4Adjust quantities quarterly.

Tools: Amazon Business · Staples Business Advantage · Microsoft Forms or Google Forms

Quick wins

Have you tried…

Do your regular office supplies arrive on a recurring order?
Recurring orders on Amazon Business or your supplier deliver the basics on a schedule. A request form handles everything else in one weekly batch.

Who does this task

Roles in our library that list this as one of their common tasks. Each guide covers the rest of that role’s week.

Office managerReceptionist / front deskAdministrative assistant

HourLeak · the 8-minute work audit

How many hours does this cost you?

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Other common tasks for Office managers